Executive Assistant

Job Duties

• Provide high-level administrative support to senior executives, including calendar management, travel arrangements, and meeting coordination.
• Prepare and edit correspondence, presentations, and reports with a high degree of accuracy and professionalism.
• Handle confidential information with discretion and maintain strict confidentiality at all times.
• Organize internal and external meetings, including investor meetings, board sessions, and off-site events.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Liaise with stakeholders, clients, and service providers to ensure smooth execution of events and meetings.
• Act as a point of contact between executives and internal/external parties.
• Support office operations including procurement, vendor management, and facilities coordination.
• Assist with onboarding of new team members and coordination of team activities.
• Maintain and organize investment-related documents, contracts, and compliance records.
• Draft professional communications and manage email correspondence on behalf of executives.
• Build strong working relationships with internal teams, investors, and external partners.
• Represent the firm with professionalism and discretion in all interactions.

Requirements

• More than 3 years of experience within Financial Services or Banking
• Fluent English and Cantonese is a must
• Immediately Available preferred